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Board Work Session Board Work Session (Thursday, September 21, 2021).mp4

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Kylie beer can you pick me up yes I see you Miss Mitchell green this tumor ear mr. Moy Floyd is absent and Carolyn Bowden will have eight attendance so we have a quorum the media has been notified of the work session today regarding policy at this time and chill in 10 in motion for the approval of the agenda bedroom chair Daisy Mitchell approved for today's meeting September 23rd 2020 back at the salon to Kilmer spin move by Miss Mitchell to approve the agenda for today's meeting September 21st at 5:30 the meeting will be discussed by the board policy see and all those in favor let it be known I I I I i named capistan Mary known as the agenda has been approved but still it would you please lead us in the play Allegiance pledge allegiance to the flag of United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all I will take a brief moment of silence thank you we will now turn this over to our journey Allison Hannah to resent aboard policies yes it is great to be with you and so I think we're going to go through sections C and eat this evening and you know kind of as we did in some of the previous directions we're not going to go through every single policy the ones that we had questions within the ones that have options listed there so section c has basically three policies that I think we need to talk about if we could get to that I think the first one is section c b d and this deals with the superintendent contract a c b d all right so this policy deals with the superintendent's contract and you'll see the the highlights it says the superintendent's contract is not to exceed four years I'm in this was a note from Tiffany Richardson that said this is your local law and the old policy that is fine I think four years would be appropriate and legal issues are the same if you look down a little bit below it it says the board will review the superintendent's contract no later than blank of each year we need to fill in the blank there but the bigger thing there is kind of all of the information in this policy should be already considered and addressed in the superintendent's contract which doesn't need then be in a separate policy so if you all like to have a policy that's good we just want to make sure the policy is reflective of the superintendent's contract the contract currently states that the review should take place in the fall of the year in the fall or we can just take this out because you have a contract which is the legal document as a board do you want the contract and the policy and if you want the policy the policy does need to be reflective of what the contract says armchair Joyce Tarot it happens chair take me to the superintendent contract contracts determines her length of work and all other things and it is illegal documents I don't see why we need is paragraph in our policy because does supersede this okay Miss Riley wants the one thing I am I understanding that if we have a contract we don't need this policy is that what you're saying they see what I'm saying unless you want to have a very if if if we can go to the very top of the policy is because I can't control it but you know you can you can you can have maybe the first two paragraphs and then nothing else but I just have a general statement that we have a superintendent we have a contract but you don't need the rest of the contract does determine what the legal parameters are that was my question yes I think the answer the question I wanted to know I want to pull up and she's saying that so the contract is saying the same thing basically what the policy is saying that's my question right paragraphs for 3 and 4 and season 1 2 and 5 I'm sure I have a question what she saying but I guess my question would be what this not be something that the Board needs to have to follow as a policy even though and I guess it next question would be does the contract and its policy doesn't coincide with one another right now no they don't this guilty is attorney so that is a legal document a document you have signed with her in the condo in a very close they're very close but you need to follow the contract you don't you don't need to have the policy that that goes along with it so I would recommend taking out against paragraphs 3 and 4 and 1/2 + 5 and then following the superintendent's contract I have a question with your recommendation does the school board receive a copy of that contract you should you should have a copy of it and if you do not we can have a contract a copy of it provided to you okay I would love to have a public document all right thank you price of question again so by not having me and you have the contract okay save me the superintendent we have now is not here and we are going into a new contract with the another superintendent so we don't have a policy to follow by for that contract or will they there be another contract coming from their attorney or whoever the last approved that will match up with the next contract with whoever perceives dr. Anderson will have the same kind of contract without Lies when the board is going to evaluate that that person so yes that will be in the saint that will be in the next contract as well that's pretty standing around the state that the contract evaluation is a part of a contract which you don't need to play captive in a in a policy because the contract was superseded apology anyway attorney was it that was mrs. Frazier I'm sorry and did you have another question no ma'am any other questions for policy so, paragraph 1 2 and 5 will remain in the policy and three and four will be stricken all right next to look at is CBI the itis in Shelton I'm going to show my age here in my line of vision is there anyway I'm not sure this can be made like a large margin thank you thank you this this this this talks about superintendent evaluations and in the it discusses at the board and the superintendent will agree on the an instrument that will that will be used to evaluate the superintendent typically in in what is in this in the superintendent's contract would be that everyone reason good faith to consider what's discussed but the board asked the in the in the end the board is the one who decides on the evaluation instrument is if you look at the first sentence of the of the first the second paragraph of the board and superintendent will annually consider what evaluation methods will best serve the district and gree on the specific instrument written instrument to be used considerate you don't have to agree on it cuz it's old when the board's decision that you have she would consider in good faith and good faith anything that's this proposed I did I did I just would like to speak that language just a little bit and it's not a big deal but it's a okay so currently that that the contract states that the superintendent selects the instrument so so is this the same now that the board and the superintendent meet to select the instrument that's what the policy that's what I'm understanding now we will ensure that the contract and this policy you are in is there that the nearest policy is not in line with the contract so we would need to make that to be in sync we can do that between now and Thursday if a contract in the policy both aren't in alignment are we going to align the policy or we want to align the contract or we can make the contract we can make policy such that because most people don't have a policy that specifically deals with this matter Miss Hannah the contract the contract is what is the contract is what we deal with Walmart SMS Rock Island yes is Rollins at your question yeah so the superintendent like you say currently chooses the instrument the board doesn't have anything to do with it but what insta possess in her contract is that what what's been taking place the superintendent has been to the board don't have anything to do with that that's what's happening I'm not cutting you off this round please forgive me I think I understood was handed to say that they contract supersedes certain things and policy am I understanding that the policy but we won't the contract in the policy to align 2 alarm let me ask you another question and what if the board decide that later on they want the board to have some type of face do in the evaluation in what a new contract. And how would that work well so we would we would consider that in the time of an evaluation probably and how we want things to be written into what I would say is this one probably you know maybe you you do all up section c and hold this one back so that it gives us time to look at it that's one thought it's green past half the superintendent had presented the board with the tool and the board have accepted the two correct so if there are any questions or adjustment you do have the opportunity am I correct is saying that the instrument are the two is selected by the superintendent and the board at that time can that particular instrument or deny it but the superintendent because you know has the right to select their instrument and that's pretty much brought I mean throughout other superintendents is that correct of the way it's written it says that the you all look considerably but you know you have to agree on it and most District Board gets at the end of the super random or discuss it but it's the board's decision in the end of what is the issues so we can you all can still comply with accreditation issues and just hold this one out to the side and let's talk what about this again either Thursday or you know at a time down the road metal chair I thought you said something about maybe tweeting it hello I'm talking to your attorney where are you and and go and go through everything else which is your choices aboard attorney mazique give us some advice here because we have a contract and where we're at policy so the contact is how can we tweet this policy to just add up the board and superintendent to superintendent presents the boy the tool and the board approved it because that seems to be the only word that that seems to be the only beverage that unless somebody else can say something else different because I don't know how to select an instrument that is such as always selected by the superintendent to superintendent takes that tool to the board the board in good faith generally accepts they meant adding a line or two or another goal but generally they accept with the or intended presents to know if they don't if they can't agree generally that the board has the final say so on the tool so you can tweak it as long as it's consistent with what with the contract is right now tweet can't be inconsistent with what's in her contract at this point so if you want if the contract is what it is and you want to amend the contract sometime down the road mutually agree to amend the contract that's fine the only tweak we can do now is it the tweet that make it consistent with her current contract superintendent industrial and typically is accepted if there is Wayne said there might be a little  here their butt the way this is written is is a little off and I think we can speak the language and have it for you for Tuesday with no I mean Thursday with no problem the whole problem with this policy is that it's not the final say as to our contractual agreement with the superintendent what stated in her contract is what has we can argue over with guards supposed to protect this is not even about dr. Anderson this is about a title or position when we signed a contract with whomever we decide to bring on board as superintendent a contract in the terms outlined in that contract becomes a binding document that this board has to use to evaluate the superintendent really careful about putting ourselves in the racing that we can't get out on do if we need to meet tweet this so that we don't put a situation that we cannot get out of my set it aside so it can be fixed to reflects the reality and what's the protocol is then that's what we need to do I think this is what we were trying to say that it's better to tweak it so it could be a line with the contract it doesn't matter superintendent her name is Zeke women's sneakers right now I just treasure figure out how did the contract in the policies in the lineup together then they did the contract I didn't do the contract on this off of my firm been due to contract we went representing the district at that time so I can I can I can and he's the difference policies have not been updated these policies have not been updated if you go to the bottom of your policy that where is you and you'll see last date that they been updated so that's why we're here to update these policies to reflect current right now screen what garbage that's in this policy that's not in the contract attorney movie I'm not. I think the consistency is agreed and in the tweet language is she presents and y'all mutually try to agree and then the board basically has the final say that's what kind of tweet we want to do is just say so you agree to whatever she presents and that's not in the contract so try to be consistent with the board's interaction with the superintendent and how you come out with the final product is not no correlating with one another I just wanted to make and that's an old policy like that I'm cheer says we're just trying to bring everything up to two speed same either on the same track that's all we're saying do you want out brights Zoo Episode I think other than this Korean C-section she has pretty good and if we could go on to section to eat are we good going to Section 8 or no I'm fine if anybody have any other questions regarding see I think that is at mr. McCoy hair salons bang can we hear them okay yes we can hear you miss tomorrow I just suppose that's okay having some problem with my computer but I just got on and I don't fully understand this but since y'all have went to CBI 1220 if the majority is satisfied with it we can move on because you know probably because it wasn't known earlier so I'll just move on with the rest of the group okay thank you turn it okay for how I took them and they're not actually in order and someone try to try to can we look at efe tell this one that you've you've got some fill in the blanks of the boar are ordered ministration has to decide and this could be this could be something that you always abhorred say to the administration you all fill in the blanks we don't need it as a board we don't need to talk about it but it but if we're picking it up or if we're going to approve the policies you all need to know there's some fill in the blanks here this one deals with you know services in vending machines and stuff what I would say is I would say is a board you all say to Rochelle and others you'll fill in the blank and give it to us by Thursday by anybody I meant are you good with her feeling in the team building in the blood the return in Texas on Thursday yes ma'am I have a question Madam chair so are we expected to vote on this tonight breeding not second ring so we're not expected to vote on first reading first meeting tonight yes okay so we're going to vote on it without having the Burbage it is the first reading which includes the instruction to the administration to revise it and then you would vote it on on it and second reading on Thursday the first rating include instructions to make the changes you've discussed guess what we basically done with all of these correct correct and so the next one I would look at is p e a r r how to get these or how they came up in our system and I'm not sure it's it's how it came up with you all but you have you have some options in here did you going to have to fill in some some filling places do you guys have any ear the policy cuz it's still on vending machines on my my view you got this deals with your buses are you going to require people to have a pre pre higher test drug tests are you going to pay for it cuz it this comes into play in a couple of the policies are you going to have this pre employment test and are you going to pay for it or not Ativan and then I get a lot of these policies that were talking about in section e it's not really something that I think the Board needs to decide but it's really what the administration at your school needs to side of who the designated people is there a lot of it if you if you look at this when they're a lot of..... And then it puts in in who the person is most of this is covered by federal law state law and we don't have any control over it but you've got to put in there who you want to be your designated contact person there are a couple things in the bus policies and we don't have to go through all of them tonight as long as you all decide do you want to have people have a pre pre-employment drug test or not and if you do who's going to pay for it you or the person you don't like me and we can and we can change all the policies for you Vanessa that I have an issue with today South Carolina Okemos tomorrow what are you saying sure okay let you know what's happening in Savannah with the protest with the drivers and the monitors who are on the bus and they they claimed that they were wrongly done and all of this how how do we keep our self out of that kind of trouble because a lot of those people were let go and it felt they were wrongly let go because they challenge the system so what can we put place to make sure if there's anything else that we can do this annoyed that that we're discussing the policies now that we are going to give the administration the authority to implement the boards so we're trying to call drug testing I think that we pay for it that that's what we do now we require and we ended up that we pay for I need to put it in there it has a / the district May / will so it just needs to take out the district will pay size is a will made we just need to make sure this has what we need to make it we will pay the other big party we need to talk about deal with Food Services with lunches and payment of lunches alternative lunches and and how you're going to have so if we can look at those as well but that starts with e f I'm looking at my notes and I believe that that is the efe kind of range e f e f e m envelope e s e f - r call Dad Yak - r efef Josh ours weren't really starts here and make some decisions I thought I was free insert District payment method so we have to insert there at least one payment method it says how do they pay now they pay for their lunch they go to the line pay for their lunch or they can get an account and put money on their account but this is I thought this was referring to student meal count now the staff pay students eat free Osteopath so we probably need to update this section yeah the alternative meal can even be stricken cuz that was my question is like how do you give them something different that makes them stand out but they didn't they do that here they give. play next track in my opinion because that was my my question I think this whole policy that needs to be revised because everyone gets Freeman from animated movie next year but for now this is what's wickets and policy eag which deals with private vehicle are there a lot of good there a lot of notes in this one and you and lot of options for y'all to consider and this deals with private vehicles and how you you even with students that was what was that number again nef b e a g you are right you're all over the place I'm trying to go see the sea in the eat is what I'm trying to do and I know that we talked about some of those and we have a good idea I'm trying to deal with them agent and then this will be the last big when I would say for the evening this deals with this deals with when students are driven in France forwarded in private Vehicles meeting you at you have two kids who need to go to golf it's a bit go in the golf coaches car two kids who need to go to the cooking contest cuz they're in your culinary arts program and you got two kids and you're not using a bus you're not using any kind of District vehicle so y'all need to come what do you want what do you want how do you want to handle something that deals with the transporting be done by District vehicle or something rather than the private as you talking about whatever we say it should adhere to the fact that use the district vehicle and not a private vehicle so if we use it a private vehicle and something happens then the district as I mean District guy but anyway how would that affect the driver but they found a vehicle when you go to the options I think it says verbal parental permission is obtained I think it needs to be written yes I think the parents need to sign that they are aware that their children are riding in a private car is all is not always crap long as we have long as we have something but we can attach back because that voicemail made gets to no delete it I agree because if you look at the traffic is no they said they are a liability issue involved with the use of private vehicles for student transportation the bow which is consult with retain legal counsel prior to a pool in the policy with The Rock such use so that's what we're doing and I hope you make the best decision because we know all students these days but make sure that we have strong play so if anything happen it does not come back on us because we will transport them to any activity that they need to be transported to and if they choose to drive their own personal liability vehicle condemning their parents right now the policy I think there is a student transportation a separate issue if they have their own vehicle I think Miss Joy in the sterile we need to be careful as to how we pandas because we especially as board members my next door neighbor's child goes to Richland High so she can call me anytime and stay Miss Joyce can you take someone so down to Richland High School ice Joyce Gerald I am not agreeing as a Jasper County School Board member to take her child to school I'm not telling anybody that has the Jasper County School Board member I'm transporting your child to school because they missed the bus or whatever we need to be careful how we present this scenario and whatever we put in here and it needs to be whoever is transporting the child needs to understand on them your insurance isn't as an individual your responsibility as an individual and the parent and the district has nothing to do with it I am I understanding this Palisades let me understand this policy while during the school day by a staff or the superintendent or designee is that what we're not talking about riding from your home Forest White this is like you need to leave when I want to take the golf team either way you are employed by the district and we're talking about you know how you get your kids to sporting events as what you're really doing situation and wording and pinning it we want to say how he wanted to work this is two questions I understand if this is just a private Vehicles like taking the kids to activities sporting events or something with this also until field trips on the District bus and stuff like that and I'm asking cuz I'm not sure it's private Madam chair this is a situation where your coach or the Glee club or your Beta Club member I mean director is going to another school for competition and you don't have an activity bus and two children you got chaperones parents are taking the kids to kids don't have a ride till somebody gets in the car with your your employee on a school function trip what do we want to have in place for that person to be able to do that so these are the one verbal communication with the parent they want to text message email a letter if it's all possible and that's what we're talkin about or something somebody get left after school the parents can come pick up a child you know if you got situations where the principal comes outside and little Johnny has been outside for 45 I mean it's because the parent got caught at work. Me broke down on Side Road. They've got in an accident himself what do we want and place for that pit we can't leave them outside we have to do something superintendent will not allow her or her have to just leave the kids at school and go home so at some point if we have to transport that kid to the house what do we want in place to ensure that we are giving the authority you know you don't want females in cars with your mail. without another person in the car those are the kind of issues we talkin about in this policy so why we have the bullet Madam chair and if I'm going to order let's hear the mission okay Nova right now we we have our technology so we can email it takes up whatever so it's the best one thing that we need to keep that need to have an effect what I'm thinking too and if my children school there was one little sentence down to the bottom where it says we will do you know we would take all precaution but we will irresponsible the blah blah blah blah blah but you know it's there so and so we have to do everything to keep that I was sleeping in so written permission everyone like I says here and looking at this these three bullets kind of take care of most things with it this is one of those I would like to come back with you on a night with a new version of this without the drafters note in the options and give you a new policy to look at all of the other things on Thursday on second reading except the two we've talked about me to we talked about before 3 impatient with y'all look at it it says both most of all those thanks is optional the option is just telling you these are your options for which ones you want to implement but we don't want three options we going to dress whatever y'all want is bored being pressed folded home by someone who eat rice and thought that there was just a child to their final day Nathan safely and then something happened and then here comes the lawsuit the last paragraph that says such authorization the only be granted for Perfect rip on a single day that whole paragraph I think is it's great I think we can can we keep that to the bottom as roll down to that came up it says such authorization only be granted for a Pacific trip on a single day no blanket open in authorization will be permitted each arthritis instance of a student travel is privately owned it will be documented in writing including the reason such authorization was deemed essential and kept on file yes Madam chair Gerald it covers every that we're kind of talking about I think that's the last of the things we really have to talk about it we can get them revised and ready for y'all to look at all for second reading on Thursday and then we'll have the section already forgot to look at on Thursday I just want to make sure I'm clear so with this one we're going to put somewhere in there about written permission right was it is verbal or written because sometimes it is verbal for yes okay at all at the at the very least we got text messaging and that would be great. that the verbal is the least likely one that we would want but things happen and we don't live in the vacuum so we need to make sure that we get to eat you know we do the best we can for the students but I agree with you that verbal is the least likely one that the somebody else is in the room that hears it witness these phones we can record conversation on the phone we can record have you no proof but that would be the Latin at least like the one we were written permission from home but again things pop up and afternoons and kids you know can't get home with this a lot of things that happen we just want to make sure we have a policy that covers those Ghana currency okay all right so what will be will be back on Monday and Thursday and will do the second ring for much this and I will work with the administration tomorrow to get stuff updated the oldest section of the motion okay thank you okay is there a motion to accept board policy c and e on the first reading so I move Medicare policy b e a g draft 20 okay Miss Jarrell your motion is Gerald please mr. Gerald has a floor for the motion is there a which the motion please I think we're making a motion to accept policies CB will policies except for this job thing. first reading policy c and e okay and this to me why are you going to second that emotions so are there any questions man where we'll set them to see an e but we're also we're going to pull out CD i n e a g and have that first meeting on Thursday correct I need to send a text I'm going to lean to the attorney for that one is that want to be the first rating on that the second read it because we did review it you can have but you can have all of them a second rings and we will discuss on Thursday any real concerns they need to bring it back on Thursday before we I mean I really think so cuz this is serious very serious man share the reason why I stay today is because in the discussion the attorney stated that we could have the first reading for those two after she do it every one of them she is going to change the whole policy which I think was on the bus and she was going to bring back in this one right here they are going to make some changes and she was going to bring back but she said that we would come back and revisit it and we'll just have the first reading that was only reason why now are we changing that now we will need to amend the motion and pull those Pacific Power he's out because this is an inclusive of all policies and so are we Pacific policies out and if you would do that Amendment for the record okay mad at you that's why I said see your naughty CBI in eagi NCG 8 maybe i and e t e a g the Second Amendment drinking a beer Brandi Riley has been amended and second by mistrial are questions all those in favor I'm going to call the roll misnomer how do you vote Frasier hi is Rawlins Mitchell Riley Broly is green eye Gerald yes boy yes golden motion passed unanimously so if there is nothing else tonight we will have a motion to adjourn this meeting at 6:27 Madame Jeffrey solargreen I like PostNet Wilderness meeting at 6:27 move by Miss green and second by this morning and at 6:27 there any questions not all those in favor let it be known by thank you good night

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