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JCSD December 14, 2020 School Board Meeting

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I am going to activate live I'll let you know when it's lie okay you ready to go man good evening ladies and Gentlemen We Are coming out of executive session back into Open session is there a recommendation coming from executive closed session I move that we accept the recommendation by certified staff as disgusting I will exact replace you is there a second second Joyce general manager of the ocean move. and II by Miss Jarrell to accept the recommendations coming from executive session regarding the personal matter with certified staff are there any questions so we are accepting new hires reservation terminations and transfer accepting certified only accept the certified are you going to accept the Personnel Report with new hires resignation terminations and transfers as as reported to as an executive session all that pretends to all Harris but they discussed that the difference between certified and classified right let me know that absolutely manager chair we're not Madame share what we had to do with except the Personnel record the Personnel report only only two individuals that need board approval the non-certified staff members was for information only as presented so the Personnel report and it sells needs to be accepted so that all hires that need to be hired guards day all right Miss Mitchell can you amend a motion to reflect except the Personnel report I will I move that we accept Ben motion to accept the purge no reports given and our executive session the hardest Mistralton gym all right it is a motion on the floor to accept the Personnel report made by mistakes in Mitchell II by Miss Joyce Gerald question Erin nanne all in favor let will do a roll call Dennis Frazier make it in Miss Jarrell yes Miss Mitchell Miss Riley yes Miss Tillman yes is green mr. Malloy out voted yes this time the chair will entertain a motion for the approval of the agenda Madam chair that we approve the opening General Session approval at the agenda I don't care if I miss Priscilla Grand and 2nd by Miss Purdy Raleigh for the approval of the agenda are there any questions all those in favor with your roll call purposes Miss Jarrell Miss Mitchell Riley yes this tumor yes Miss Green West Fraser yes I have some technical difficulties as well asking for a code in order to join the first link okay we will try to get her some technical assistance I missed y'all would you lead us in the Pledge of Allegiance please yes ma'am I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all this time we'll take a moment of silence thank you it's time to chill entertain a motion for their approval consent agenda screen share I like to make a motion for the approval of the concept of gender Thomas pacella Green II by Miss Daisy Mitchell's for the approval of the consent agenda are there any questions E90 call again miss Jarrell this Mitchell yes Riley yes, yes screen so that I can the eyes have it consent agenda has been screw down to reports and information the capability update about to Anderson yes ma'am cheer and thank you I'm just very quickly mr. Pugh is not able to join us we do ask you to keep starting prayers he was just recently involved in a car accident on his way home so he will not be able to record however I do have a report that was emailed to me from MB, and I will read that information for the rec as well as share with the board did you have an exhibit one in front of you on service you have any questions in regards to that would be happy to answer to the best I'm in regards to skate update racer has a few items remaining from the gate with panic device is tentatively scheduled to be completed in late December or early January the DDA system is being installed on both the facility and the existing School testing will occur next Monday and Tuesday as well as system will be operational by Wednesday Carter and Invokana working on Financial update at this point is to the weed to the early January before that is completed prison construction is scheduled to be on site this week to complete the storm drain warranty issues and they are working on the school schedule for the wall repairs at both school and storm drain repairs at the other school they are continuing the efforts to mitigate the impact of Fire Marshal change it and and this point again we will call your attention to the report on from MB Kahn retaining to those items that we Jes timeshare debris update all right are there any questions regarding the update for the cake facility and storm drains repairs thank you. Anderson billion bizarre question item D is our 2020-2021 budget update Miss Jennifer Carter good evening still on a continuing resolution without current budget for fiscal year 2021 we are operating on the same body as 2019-2020 Bill 3411 was passed by governor governor McMasters and May May 18th to be exact and the district in anticipation bill being passed by the continuing resolution on May 11th so the state as well as our district is still operating on the solution which means disco era 19twenty currently this year the states and not is reading pretty much that we are they are still monitoring the expert there about expectations from revenue going into October however when the board of economic I'm just a little concerned on what is the cam where is we have it was anticipating the increase and Kobe cases wine and those that are negligent and file state taxes or sales taxes personal tax revenues coming in from agencies are businesses closing so they giving you was a small Bridge summary of what the what was reported by advisor on November 20th what we should expect when the legislation does return in January and that is that we do not expect any record-breaking snooze for the 2020 session which could affect teacher raises and other critical Needs school districts coming forward just to let you know at this stage working on two bodies at one time so just be ready to budget what the district is named the horse feed went to join straw Jimmy's Staffing equipment and burger technology materials we are also looking for as additional maintenance needs additional Kobe cleaning do you sign a contract apathy for the Kobe cleaning but I only a hundred and eighty days we're also needs to get his abilities out to date and more hold it ready the other half I didn't know that was one of the things that was supposed to be included if you pass the budget for the fiscal year 2020 was not in the 1920 budget an additional a professional development for the capability also we need a clinical social worker with a student services division we do have a school psychologist mental health counselor by a clinical social work what is necessary and we also need medical support for the rabbit hole that is coming into the district that's what we are tentatively for fiscal year 2021 and the same legislation is scheduled to reconvene in January termination as to how to move forward without budget based on the allegations received are there any questions thank you and you can order we are still working and having to realize that our budget has been impact Addie and president times that we're living in so we certainly hope that you know the legislation when they come back in will be understanding next will have a day Play part 1 by dr. Jenna von can you say today's name my name is Doctor Jenna von and I am the director of accountability in early and tonight during our data update we will be reviewing completion data for our fall assessment and I didn't end of the presentation tonight I will share with you why is that is relevant and why it's important forward many of these assessments require students to complete onside station dettlaff some flexibility actually it has to go through these assessments I will share that with you the first one that we're going to look at our map growth assessment that was given during the window of August 10th through September 4th and Matt stands for there's an academic progress her at 1:42 we had to administer a pre-assessment to all students kindergarten through 9th grade after we found out we had to Fernandez the staff that we did the state did allow some flexibility for soon as you complete this assessment Berkeley if needed I'm so we were supposed to eat, and then if we had parents that felt more comfortable having her students take it at home they could do that virtually however they choose those courts had to be flagging social score when students complete at the assessment what's the minute to the South Carolina Department of Education and also to the EEOC if you want here we've got us can't take math and they will also take a reading assessment and so at except that we had in grades kindergarten through 9th grade we had about 2110 students enrolled in grades kindergarten through 9th grade you can see we had about 1,000 516 students complete the reading assessment and roughly 1474 students complete the math assessment and so when we look at that percentage-wise about 72% of our students completed a reading of about 70% of our students completed the math assessment and since they have to have reading and math it's it is set up as two separate assessment get the next assessment that we're going to look at is Matt reading fluency and it's actually made by the same company and and Matt stands for measures of academic progress math fluency is a universal screener and a progress monitoring assessment referral Bow Wow we are required to get an MTS s trainer in MTS s stands for multi-tiered systems of support and so our window for the assessment was 45 days of school now the state requires us to assess all kindergarten and first grade student three times a year in the beginning of the school year in the middle and then again at the end Jasper County School District has made the choice to also assess for 2nd graders at the progress monitoring tool it's a very good assessment and we we get some very valuable data from it so I'm second grade is optional but an option that that we have chose to implement we have to choose our mtss printer from an approved list of strainers and map reading fluency was the screener that was chosen for the school year office and flexibility given within this assessment that it could be given own site or and so some of our students and some could take it at home you can see here or percentage of are raw data is there on the left breckindale by school and level or 10% of their students completed the assessment 81% and second grade 69% for Ridgeland Elementary kindergarten 39% first grade 52% and second grade 42% espouse how to get into a 4K student only in pass stands for phonological awareness literacy screening and it's a formative assessment that is given individually teacher and it measures preschoolers developing knowledge of the important fundamentals of literacy skills is also has to be administered within the first 45 days of school the state requires us to get it twice a year one beginning of the school year and again at the end of school district in the middle of the year as well as a checkpoint we were not given any flexibility for piles so students had come outside and I had to be administered by the classroom teacher we had 128 students complete this assessment and 15 students did not complete the assessment and we look at that percentage-wise 90% of our students in 4k just complete the assessment and 10% did not kindergarten Readiness assessment is only given to kindergarten students the first 45 days of school is it's a one-time assessment that determines us students Readiness for school we did have some flexibility here it was required to be on site and in person however we did not catch the minister all sections of this assessment so we only had him insured illiteracy and the math portions of the KRA we owe her a hundred and sixty-four students complete this assess which was about 74% and 58 students that did not complete this assessment which was about 26% of student turn Nest assessment. how to look at for second grade students only and it's actually used to place students into the gifted and talented program and they can take the cognitive abilities test cogat and it also take I take two assessments to identify them for gifted and talented we were not given any flexibility on this assessment and had to be given on site and in-person you can see the testing window there at the bottom with his the 19th through November 13th at the raw data is there on the left and the completion data are percent data is on the right we will have makeup testing January 19th through the students that were not able to come and complete the assessment during the October 19th through November 13th testing window will be able to make that assessment off in January if they choose Nexus asset we have here is our ready to work assessment this is for our high school student state law requires that students in their career Readiness assessment this is normally given in the spring and last school year or 11 question is did not have the opportunity to complete already ready to work assessment 12th grade students all were assessed for the ready to work and you can see the testing window there October 26th through November 13th we had a great turnout for this assessment for high school students are 12th graders 117 students at complete the assessment and 11 that did not complete the assessment so 91% of our students to complete the assessment at 9 did not we do have makeup scheduled for March in Sault Ste it'll be able to that did not have a chance to take the assessment will have an opportunity to complete that in March and again we did not have any flexibility with this assessment students are required to come on campus and Carson is that way this to our next point which is our level of importance and so why talking about completion data and what does that have to do with are school district and sent her a provide a few artifacts they are for you two to read but the first thing that I want to share is the link to the South Carolina General Assembly Bill 52 and details regarding 142 and that deal you'll see where we were mandated to give a pre-assessment requirement and a person second requirement and that's what that Matt growth was around to see their why. particular assessment how to be administered also an act 142 part 2 Section 5 G you can see there that the South Carolina Department of Education is Seeking a waiver from the US Department of Education to wave all on standardized tests and so in that bill you'll see where they where it says that they will seek a waiver and then I also want to share with you Betsy DeVos has letter and its deposit actually are United States Secretary of Education she sent a letter to the state and I'm just going to breathe highlights here for you however it is now or expectations that states will in the interest of students a minister summative assessment during the 2020-21 2021 school year extension with requirement of the law and following guidance of local Health officials as a result you should did not anticipate such waivers being granted again and this is in reference to the waiver that the South Carolina Department of Education requested regarding I'm summative assessments and cigarettes assessments and this was her response to our state saying that we should not anticipate a waiver from State Testing is so with that letter what does that mean going forward when we look at our school report cards and away that that is calculated one of the things that we can't use the accountability manual from LA sure because that accountability manual has the waivers in it and so we didn't take any cigarettes test last year so they can ability manual really would not apply for this year is not set to come out until March 5th 2021 the only thing that we can go on is historical data from our accountability and manuals and so if we pulled that would be our 2018-2019 accountability manual and I want to share with you a note in there if a school test less than 95% of eligible students in the schools rating in academic achievement will be reduced by one writing level it's a school it's not eligible for the hot the school is also not eligible for the highest overall rank rating level and so we don't know if that's going to be in our 2021 accountability however we can look at some historical data and content of project that that might be a possibility if we have to administer those assessments the last part that I wanted to share with you is in reference to the third grade reading and so we received a letter from the State Department of Education from David Mathis who is our Deputy superintendent for the state Outlander he's just a small blurb to you for 20/20 21 school year at 1:40 to direct the South Carolina Department of Education to seek a waiver from the federal accountability relating testing requirement the waiver request has been submitted and the South Carolina Department of Education will communicate to District the decision of the US Department of Education was received if a waiver from the kind of testing is not Granite St ready will be administered and spring 2021 and mandatory retention at third grade pass acquired by 84 will be in effect in the letter goes on to explain that we have to begin to start planning for what that's going to look like in so I Cheryl to delete into what winter and spring assessments we have coming up and some assessments we may receive some flexibility on and some assessments we may not for our kindergarten first and second grade students map reading fluency for that made your point is coming up we'll have to make up assessments for second grade students coming up for gifted and talented I will also look at a we're right in the middle of for are on high school students and that will occur again in the spring or 11th grade stop will be taking the win or ready to work assessment we also have are macros which is happening currently which is our post assessment that has to be reported to the state of the end of the calendar year and so any questions about completion data news on the border they in question Scott Devine Medishare so therefore for all of the students where is the painting from kindergarten through second or third grade 8 they can do it before makeup Summit II Japanese candy off the amazing candy offered so 2nd grade gifted and talented assessments a makeup window will be offered for your high school students for when ready to work a makeup when they will also be offered ring. Devon just a thought one of them is Riley's question well we'll all of those tests have to be made up on site or depends on where we are with, but now are they will they be at send virtual as well very good question it depends on the assessment and the flexibility that were able to receive from the state so 2nd grade gifted and talented testing we received no flexibility for that has to be on-site and in-person for you're ready to work your high school assessment at your 11th and 12th prayers will be taking or have taken also on site no flexibility there thank you any other questions thank you. Devon affirmation if you have a question for dr. Vaughn I know that previously the the test for gifted and talented were just in a book are they considering creating a virtual a digital version of the assessment is very hard to give those assessments from the book virtue yes yes ma'am rent so this year the South Carolina Department of Education actually piloted and Own Line gifted and talented assessment for 2nd grade are just did not pilot. Nylon platform however the district's that did Paladar Airline platform are still required to take or complete that assessment on the site so even though it was an assessment that was given online they were still required to come unto camp wait so the flexibility as far as how the assessment was administered there wasn't any there following up if you don't mind so were they concerned about the Little T and reliability of the virtual assessment well I wasn't for sure it wasn't purple it's just an online version of the assessment and it was given it was given on campus okay expect about him thank you so much. Any other questions about Devon thank you John Devon we look forward to Part 2 thank you thank you superintendent update doctor Anderson thank you madam she ran against you to miss Carter is well as to dr. Vaughn for certainly a great presentation in for updating us this is our last week in the district on prior to winter break I we are certainly I'm hearing ourselves up for the holidays then I'll be watching and it's only half I will stay apartment inspiration in our staff we want to say to each of you I'm happy holidays we want you to be safe and certainly we will be practicing safety as well we all certainly pray that you certain times is bacon possible but also get much-needed rest and to ensure that during this holiday season you are blessed with all that you asked for and with health and prosperity and a Happy New Year in certain what we wish you is on the line RT news and we are here tonight and we thank you so much for your continued support that include updates for this evening thank you and then from the half of the board we've stand our well wishes and happy holidays to you and the staff above all you to be safe you know and practice everything that the Sciences next on the agenda we have a monthly financial report for information and you can see that dated December 7th are there any questions it's just cremation for you see where we are standing without budget at this time I'm looking forward to our next board meeting is a Monday January the 2021 at 5:30 and again that will be virtual and this would be board appreciation month you will have the Epix on that we will have to sign and you know how we do Vistula we all sign the ethics typically as a full board so that probably will look a little different virtually I'm sure that you will each have one sing the superintendent will probably have us come in to sign the large posted that will be framed and again we have scheduled now on the calendar Monday the 25th of January 2021 for boardworks if that would be needed the February 18th to the 21st annual convention that will be held on Hilton Head and you know that was limited to 300 board members so I believe the registration is it's closed but if someone was interested you certainly can be asked up to put on the waitlist but miss right this is not on the announcement but there is two new board members and you were I forwarded the email and she received it that new board orientation would take place on Thursday March 4th 2021 and you need to contact Miss right to register for this event will not cost District say anything to the covid-19 but it is limited with space so please take care of that as soon as possible to ensure that you are you have fulfilled that obligation because you have one year to take this course all right and if there is nothing else Rob Anderson is there no need Madam chair there is not a need at this time the chair will entertain a motion to adjourn at 7:07 at 7:07 Obama's rally and I believe it's taken by my screen are there any questions Carrie not all those in favor Let It Be Now by why are there any opposes we are officially a until 2021 at 7:07 p.m. be safe and have a happy holidays to everyone good evening take care take care

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JCSD December 14, 2020 School Board Meeting

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