December

Required Action:

Completed

Documented

Review monitoring instruments and have files ready for an audit by the State Department should they choose to visit your school. They could actually come at anytime.

Monitor the volunteer program at your school.

Make sure that you have the coupons from the cafeteria. Prepare for second semester by printing more copies of the lunch ticket.

Title I Application Preparation

January - June

The focus of planning meetings held during the second semester is different from those held during the first semester. Student performance data, survey results, activity evaluations and other needs assessment information will be used to build the Title I plan for the following school year. Make sure to invite the required members of your planning team (they must sign at least 1 sign-in sheet).

Required Action:

Completed

Documented

Review the current year Title I activities and determine effectiveness of each activity using evaluation data (assessment data, survey results, etc.). If an activity affects a specific group of students, you will have to examine performance data specific to that group and compare it to other indicators to determine if the activity was successful. All data should be in a format easily explained to team members. Remember that evaluations should evidence if the activity was effective, not if the activity occurred or was liked.

Discuss recommendations from the school leadership team for school interventions and seek consensus from team members for accepting proposed interventions. Modify and collaborate if necessary as long as the focus remains on improving student achievement and maximizing the use of resources.

Discuss continuation, modification, or elimination of the current school year's activities with consideration given to evaluation and needs assessment data.

Link all activities to district goals, identified school needs, and the School Renewal Plan.

Review Title I Assurances (at the end of the Schoolwide application) and document on planning meeting notes submitted to the OFP.

Review current expenditures to help plan activity costs for upcoming school year.

Review current budget for negative balances and encumbrances. Address any concerns and close out POs and completed orders.

Review the staff, student, and parent recognition plans. Make plans and purchases for upcoming events. Review all activities to determine if the activity has been completed, if not, plan for the completion of the activity.

Activity evaluations must be presented to the Title I planning team and documented on planning meeting notes submitted to the OFP.

Review the current school year's recognition plans and create a preliminary plan for upcoming school year to be supported in the Title I plan.

Review teaching assignments and if a class is being taught by a teacher that is not highly qualified for 20+ days. A letter must be sent to the parents of the students in the class and a copy to the OFP and the HR Office. Use this review process at the beginning of each marking period.

Ensure that second semester personnel attestations have been signed and submit them to the district office.

District meetings will be held during second semester to help plan the district Title I plan. Technical assistance will be held to assist schools with writing the school renewal and school-wide plan. Specific dates will be announced.

•· February-OFP Advisory Council, to be announced

•· February 16- Title I Meeting - Technical Assistance to Schools

•· March 17- Title I Meeting, - Technical Assistance to Schools

•· April / May- OFP Advisory Council

•· April 19- Title I Meeting

•· April/May- Title I,II,III Public/Private School Meeting

•· April/May- Technical Assistance for writing next year's school-wide Title I plan

•· May- District review of Title I plans.

June- Final submission of school-wide Title I plan